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Wefarm

Executive Assistant / Office Manager

Operations – London, London, City of
Department Operations
Employment Type Full-Time
Minimum Experience Experienced

 Role: Executive Assistant / Office Manager

Team: Operations

Location: London

Reports to: Head of Operations

Wefarm, the world’s largest farmer-to-farmer digital network, enables farmers to connect with one another to solve problems, share ideas and spread innovation. Utilising the latest machine learning technology, Wefarm’s service works both online and over SMS. Knowledge shared on Wefarm can help farmers to produce higher quality product, increase yields, gain insight into market pricing, tackle the effects of climate change, diversify agricultural interests, and much more. 

Since its founding in 2015, Wefarm has been named one of Africa’s Most Innovative Companies by FastCompany and has won Google’s Impact Challenge Award, TechCrunch’s Europas-Tech for Good Award, and the European Union Commission’s Ideas from Europe prize, among others. We’ve been covered on CNN, the BBC, Wired, TechCrunch, Forbes, the FT and more. The company is headquartered in London with offices in Nairobi and Kampala.

The Role

 This role is split into two key areas: supporting the Founder and CEO of Wefarm and taking ownership of our London office space, creating the best working environment to achieve our goals. We are a team of 21 in London, expecting to grow significantly over the next year and we’re looking for someone who is excited about adding value in this role long-term. The ideal candidate will be the ‘glue’ that brings the office together; someone who enjoys making things happen and taking ownership over tasks (no matter how big or small) and thrive in the unpredictable startup environment.

Key Responsibilities: 

Executive Assistant to CEO and Founder of Wefarm

  • Arranging frequent travel

  • Coordinating internal and external meetings, managing CEO’s calendar and booking meeting rooms

  • Responding to website queries and supporting CEO’s inbox

  • Filing expenses and organising refunds from external organisations

  • Coordinating document signing (mostly e-signatures, some postal)

  • Creating presentations, reports or general research as needed

  • Investment support  (VC research, preparing due diligence investment packs)

  • Assisting with Board of Directors meetings (documents, room setup)

  • Other tasks and projects as required 

London Office Manager

  • Maintain London office and meeting rooms, identifying pain-points and proactively fixing them

  • Day to day office administration e.g. deliveries, stationery, office snacks, filing, manage the London office budget.

  • IT support: setting up audio-visual equipment for team calls, liaising with suppliers to ensure the team has the equipment they need.

  • Organise socials, celebrate birthdays and milestones, organise ad hoc events and champion company values and culture

  • Welcome guests. Onboard new team members.

  • Coordinate travel when team members come to London

  • Provide ad hoc support to, and share ideas with East African Office Managers

  • Health and safety, legals and compliance

(We’re moving office in the next few months so there will be the opportunity to ‘put your stamp’ on making our new space feel like home.)

Requirements

  • Experience as an EA to a Senior Director and desire to pursue this as a career

  • At least 3 years’ experience in a fast paced role and enjoy working hard in a startup.

  • Organised and self-managing with good prioritisation skills and attention to detail

  • Passionate about company culture and supporting those around you.

  • Comfortable using technology, including setting up video conferencing facilities. 

Working at Wefarm

  • We are a very diverse team (9 different nationalities in our London office of 20 people and the rest of our team is based in East Africa)

  • We are a sociable office and enjoy Friday drinks, pub lunches, monthly socials

  • Free office snacks and fresh fruit

  • We hold an annual whole-company strategy event ‘Wecamp’ - this year was in Kenya

  • We have flexible office hours 

Apply Now:

To apply, please send your CV, a short cover letter, and answer the following question (there is space for your answer the next page): 

“We are moving to a new office and you are asked to think of ideas to reflect and represent our values in our new space. What would you suggest?” 

Wefarm Values:

  1. Make our farmer’s trust deserved (ie. make sure the farmer is always at the front of everything we do)

  2. Be bold and surprise yourself

  3. Own it and get it done

  4. Collaborate, share and build together.

Please note, we will review and interview on an ongoing basis. Unfortunately, we will only be able to respond to shortlisted candidates.

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  • Location
    London, London, City of
  • Department
    Operations
  • Employment Type
    Full-Time
  • Minimum Experience
    Experienced
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